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Meetings/Event Planner RFP
Boxes marked (*) are mandatory.
*
First Name
*
Last Name
Company Name
Address
Address 2: Apartment/Suite
*
City
*
State
Select a State
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Zip Code
*
Telephone Number
Fax
*
Email
Preferred contact method
Email
Telephone
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Event Information:
*
Event Name
Arrival Date
Departure Date
Event and Guest Rooms
Rooms Only
Events Only
Desired Room Rate
No preference
More than
Less than
Amount ( $ )
Alternate Arrival Date
Alternate Departure Date
Dates Flexible
Yes
No
Notes:
Please tell us about the events you plan to have during your program. This will assist us in preparing your proposal.
Meeting Rooms:
Room #1:
Beginning Date
Ending Date
# of attendees
Meal
Breakfast
AM Break
Lunch
PM Break
Reception
Dinner
See Notes
Setup
Conference
Classroom
Banquet
Theatre
Reception
U-Shape
Exhibits
See Notes
Room #2:
Beginning Date
Ending Date
# of attendees
Meal
Breakfast
AM Break
Lunch
PM Break
Reception
Dinner
See Notes
Setup
Conference
Classroom
Banquet
Theatre
Reception
U-Shape
Exhibits
See Notes
Room #3:
Beginning Date
Ending Date
# of attendees
Meal
Breakfast
AM Break
Lunch
PM Break
Reception
Dinner
See Notes
Setup
Conference
Classroom
Banquet
Theatre
Reception
U-Shape
Exhibits
See Notes
Room #4:
Beginning Date
Ending Date
# of attendees
Meal
Breakfast
AM Break
Lunch
PM Break
Reception
Dinner
See Notes
Setup
Conference
Classroom
Banquet
Theatre
Reception
U-Shape
Exhibits
See Notes
Room #5:
Beginning Date
Ending Date
# of attendees
Meal
Breakfast
AM Break
Lunch
PM Break
Reception
Dinner
See Notes
Setup
Conference
Classroom
Banquet
Theatre
Reception
U-Shape
Exhibits
See Notes
Room #6:
Beginning Date
Ending Date
# of attendees
Meal
Breakfast
AM Break
Lunch
PM Break
Reception
Dinner
See Notes
Setup
Conference
Classroom
Banquet
Theatre
Reception
U-Shape
Exhibits
See Notes
Meeting Room Notes:
Guest Rooms:
Single
Double
Suite
Day 1
Day 2
Day 3
Day 4
Day 5
Total
Additional Comments:
Meetings & Groups
Function Room Description
Stratton Room
Barron Park Room
Matadero Room
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